Electronic Logging Device Mandate: Meeting the December 16, 2019 Deadline
Download this guide to answer all your ELD mandate compliance questions whether you lease, own a private fleet, have a dedicated fleet, or rent vehicles.
Ryder’s Breakthrough Solution to Help Commercial Rental Customers Comply with the ELD Mandate
All Ryder commercial rental customers will automatically be registered and given access to their own Ryder-provisioned Geotab account. This gives all Ryder rental customers access to a fleet management portal where they will be able to create online profiles for drivers and support personnel. In order to capture records of duty status (RODS) via the Ryder ELD solution, drivers will need to download and log into the Geotab App on a cellular data-connected mobile device. The new ELD solution adds further benefits to fleet managers who can access the fleet management functions by logging into the Geotab app. Through this access customers, fleet managers, and drivers are able to gain added flexibility, choice, and control with benefits that include:
- Enabling use of a cellular data connected Android- or iOS-based smartphone or tablet
- Providing access to a fleet management portal for driver and support personnel profile creation
- Tracking the vehicle’s location, routing activity, and idle time
- Monitoring driving behavior
- Creating “geofences” and alerts for fleet activity notifications
Rental Vehicle Eight Day Rule
In addition to the Ryder ELD platform, Ryder in conjunction with the Truck Rental and Leasing Association (TRALA) has and will continue to work with the government on behalf of our customers in order to mitigate challenges presented by the ELD mandate. As a direct result of this work, FMCSA has granted an eight-day exemption to allow paper logs for instances of a vehicle breakdown, seasonal demand, and expansion needs. While operating under this exemption, drivers will remain subject to the standard hours-of-service (HOS) limits, maintain a paper record of duty status (RODS) if required, and maintain a copy of the rental agreement on the vehicle. Drivers must also have a copy of the exemption or equivalent while operating under the terms of the exemption. This includes one of the following: A print out the full exemption as it is found on the government’s website, a print out the signed letter from FMCSA to TRALA stating the exemption, or a digital copy available on a smart device should law enforcement request.
Commercial Rental Compliance Waiver
Ryder, in coordination with FMCSA, secured a waiver of the December 18, 2017, ELD Mandate for the commercial rental industry. The waiver acknowledges the unique needs of commercial short-term rental customers, who need a substitute vehicle, add to their fleet for seasonal demand, or meet other expansion needs, by enabling them to use paper logs through April 19, 2018. After the waiver period, those who rent commercial vehicles for nine or more days must comply with the ELD Mandate.
Drivers must also have a copy of the exemption or equivalent while operating under the terms of the exemption. This includes one of the following: A print out of the full exemption as it is found on the government’s website, a print out of the signed letter from FMCSA to TRALA stating the exemption, or a digital copy available on a smart device should law enforcement request. Download and use these documents along with your valid rental agreement to show which exemption you are operating under at any inspection station in the US.
Ryder Dedicated Transportation Solutions Customers in Compliance
The ELD mandate comes with many positive cost savings and efficiencies moving forward, but implementation and training can be daunting and costly. By partnering with a 3PL, like Ryder, for a dedicated fleet solution, you can relieve the pressures related to ELD implementation and compliance. Ryder Dedicated combines professional drivers, engineering for routes and scheduling, best-in-class safety, and advanced vehicle technology, so you can be confident your fleet is safe, compliant, integrated into your operation, and continuously delivering. Also, if you are currently a Ryder Dedicated customer, your fleet is already in compliance of the ELD mandate.