Main Content

ELD Mandate

ALERT: Ryder's Breakthrough Solution to the ELD Mandate

The Ariba Network

Ariba is our purchasing system, which allows us to make electronic transactions with our suppliers. If you’re one of our suppliers, you’ll need to participate in our procurement process, using the Ariba software toolset. It’s an easy way to allow full automation of purchase orders and invoices, while making transactions quick and simple for everyone.

New Content

With the Ariba Network, our partners enjoy all sorts of benefits, like:

  • Lower costs
  • Faster invoice payments – From order to payment, Ariba processes are faster, which means you get your money quicker
  • More Visibility – With your Ariba Network account, you can see your invoice from creation to approval and all the way through the acknowledgement and payment stages – all without the need to contact multiple sources.
  • Streamlined Business – The Ariba Network is designed to work seamlessly with the Ryder purchasing system, taking time and money out of the process of procuring items to payment, while lowering the number of manual processing errors.
  • More sales – Some of our suppliers have the chance to create catalogs, which allows users to search for items and easily add them to their shopping cart.
  • New business opportunities – By fully completing your profile, other Ariba buyers will be able to view your company information and you may have the opportunity to link other customers to your Ariba Network account for future electronic commerce.

Interested? Use the links below to set up your account today.

 

How to Register

You can register an account on the Ariba Network by visiting https://service.ariba.com and clicking the ‘Register as a New Supplier’ link at the top of the page. Once you click the ‘Register as a New Supplier’ link, you’ll be taken through this simple 4-step registration process:

Step 1
Enter the ‘Company Information’. Know that the only required fields are those marked with an asterisk (*).

Step 2
Enter the ‘Administrator Information’. This should be the person who is responsible for processing orders and invoices for Ryder. Once again, only fields marked with an asterisk (*) are required.

Step 3
Review the information on the page, check the box ‘I have read and agree to the Terms of Use and the Ariba Privacy Statement’ at the bottom of the page and click ‘Register'

Step 4
Ariba will send a confirmation email to the address used during registration. Access your email address and click on the attached link to confirm.

 

Ariba Test Account

Think you’ll be using Ariba catalogs or invoicing technologies? If so, you’ll want to set up an Ariba Test Account.

You’ll probably want to open your testing environment so we can test any catalogs and custom technologies (CXML/EDI) before they enter production. To do so, just follow a few simple steps:

Step 1
From the home page of your account, Click the 'Test Account' link in the upper left hand corner.

Step 2
The system will prompt you to create a new password (you can use the same one for production)

You’ll see the same screen as you saw before but there will be a red Test Mode tag at the top of the page.

Questions? Please don’t hesitate to email us at IASupport@Ryder.com.

 

Creating Invoices and Credits

PO Based Invoice (PO Flip)

Once you’ve set up your partnership with Ryder, you’ll start receiving future purchase orders (POs) through the Ariba Network. To invoice those orders, just follow these steps:

Step 1
Log into your Ariba Network account

Step 2
Click on the Inbox tab at the top of the home page

Step 3
Choose the Purchase Order number you want to invoice against

Step 4
From the PO detail page, click the Create Invoice button at the top of the page and select Standard Invoice

Step 5
Enter your invoice number and the invoice date (invoice dates can only be backdated one day from the current date)

Step 6
If you need to enter Shipping:

  1. Click one of the Add to the Header buttons and choose Shipping
  2. This opens the Shipping Date and Cost fields. Fill in the Shipping Date (the Cost isn’t required)

And if you need to enter Tax:

  1. Scroll to the line item you wish to enter tax for
  2. Click the Open box to the left of the line item
  3. Click the Add to Line Item button and select Tax
  4. This opens the fields for tax.

Step 7
Make sure the invoice price is right, then click Next

Step 8
From the invoice confirmation page, click the yellow Submit button to complete the process

 

Contract Invoice

To make invoicing even easier, contracts can automatically be pre-populated into your Ariba account with all required information. Just know that in order to invoice a contract, we’ll first have to send you one through the Ariba Network. To invoice a contract, just follow these steps:

Step 1
Log into your Ariba Network account

Step 2
On the left side of the home page under Create, click Contract Invoice

Step 3
Click the Go link next to Ryder System, Inc.

Step 4
Enter your invoice number and the invoice date (invoice dates can only be backdated one day from the current date)

Step 5
Click the Select link next to Contract and select the valid Contract for this invoice by clicking the Select button the right

Step 6
Scroll to the Line Item Actions icon and choose the items you wish to include in the invoice

Step 7
Click the Submit button

 

Credit Memo (Negative Invoice)

A credit memo is a negative invoice that can cancel out a submitted invoice. In order to create and submit a credit memo, you’ll need an invoice submitted through the Ariba Network. To create a credit memo, just follow a few steps:

Step 1
Log into your Ariba Network account

Step 2
Click the Inbox tab on the top of the home page

Step 3
Click on the Purchase Order (PO) number against which you want to create the memo

Step 4
Click the Create Invoice button at the top of the PO detail page and select Line Item Credit Memo

Step 5
From the list of invoices, select the invoice you need to counter and click Create Line

Step 6
Click Item Credit Memo

Step 7
In the line item, make sure the quantity is negative and not the price

Step 8
Click Next to review your memo

Step 9
Click Submit

 

Adding Tax or Shipping to an Invoice after It Has Been Submitted

In some situations, you may realize you need to invoice for tax or shipping after the invoice has been submitted. You can easily do this using your Ariba Network account by following a few steps:

Step 1
Log into your Ariba Network account

Step 2
Click the Inbox tab on the top of the home page

Step 3
Click the Purchase Order (PO) number you want to edit the invoice for

Step 4
Click the Create Invoice button at the top of the PO detail page and select Standard Invoice

Step 5
Enter your invoice number and the invoice date. The invoice number for the original invoice has already been submitted, so you’ll need to use a different invoice number or simply add a letter at the end.

Step 6 (For Shipping)
Click one of the Add to the Header buttons and choose Shipping. This will open the Shipping Date and Cost fields, of which only the cost is required. Click Next, then Submit.

Step 6 (For Tax)
Click the white icon under Include and a green check mark will appear. From here, click Add to Line Item and select Tax. This opens the fields for tax, where you only enter the exact Tax Amount. Then click Next and Submit.

 

Payment Status

Questions about your payment status? Contact our Vendor Services at 1-213-337-1892.

Or if you have questions about Ariba orders or invoices, reach out to the business owner or  Vendor Services.

As a heads up, know that there are a few changes in the way we’re doing things:

  • Paper invoices that aren’t related to a PO should no longer be sent to Ryder locations
  • All POs that are received through the Ariba Network should be flipped into an invoice using the Ariba Network. If you need instructions on how to do this, visit [link]
  • Any paper invoices for Ariba POs that need to be submitted manually must include the Ariba PO number on the invoice and must be submitted by one of the following methods:

Ryder
PO Box 4638
Portland, OR 97208-4638

 

Ariba User Guides

Ariba Account Registration and Configuration
Get ready to receive electronic orders by getting familiar with your account settings.

Supplier Training Guides
Get a quick overview of our P2P program and learn how to access your Purchase Orders, send Order Confirmations Ship Notices to your Ryder account manager, and handle electronic invoices using the PO Flip Method.

Catalog Management

Catalog ManagementLearn how to create, edit, and upload a CIF catalog

Catalog CIF Template - Use this template to create your CIF catalog

Catalog Image Specifications - Learn how to format images within your CIF catalog

Electronic Configuration

cXML Design Specifications

EDI Design Specifications

Electronic InvoicingLearn how to invoice electronically using the PO Flip method

If you’re looking for more info, log into your Ariba Network account. There, you’ll find more helpful guides and specifications to make your job as seamless as possible.